Event Coordinator Job at Friends of The Underline, Miami, FL

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  • Friends of The Underline
  • Miami, FL

Job Description

Job Description

EVENTS COORDINATOR Job Summary

The Underline is a bold idea to reclaim 10 miles of land beneath the Miami Metrorail and transform it into a beautiful, active green space that becomes a magnet for residents and visitors alike. Friends of The Underline (FUL) is a nonprofit organization driving the realization of an innovative multimodal trail and open space that connects Miamians. 

Position Summary

We are seeking an Events Coordinator who is extremely organized, systems-based and committed to community engagement. This role supports delivery of exceptional community programs through administrative excellence and hands-on event support.

The ideal candidate will bring a strong background in administrative excellence & planning. As a key member of The Underline’s events/programming team, you will work with operations, marketing, and partner organizations to foster collaborative execution of events.

Essential Function:

  • Provide administrative support such as reconciling event budgets, tracking expenses, processing invoices, and maintaining organized digital files.
  • Enter events into calendars and Eventbrite
  • Take clear and concise meeting notes, document action items, and follow up with relevant team members.
  • Schedule instructors and event staff to ensure smooth operations.
  • Support project management for events including checklists, floor plans, itineraries, run of shows and execution.
  • Respond to client inquiries about programs and rentals with accuracy and timely follow up.
  • Provide hands-on support for event set up, execution, and breakdown.
  • Track attendance, gather feedback, and assist in preparing post event evaluations.
  • Perform all other duties as assigned.

Skills and Qualifications

  • Two or more years of experience in hospitality, business development, nonprofit, production or event planning industries.
  • Strong organizational and administrative skills with the ability to manage multiple tasks and systems.
  • Excellent communication and client service abilities.
  • Ability to work collaboratively and maintain professionalism in a fast-paced environment.
  • Proficiency in Google Workspace and Microsoft Office. Spanish is a plus.

Benefits

  • Medical 
  • Dental 
  • Vision 
  • Retirement with an employer match 
  • Paid Time Off 
  • Paid Holidays

Compensation

  • Hourly Non-Exempt

Job Tags

Hourly pay, Work at office,

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