Job Description
Salary: $16.29 - $19.54 Hourly
Location : City of Kingman, AZ
Job Type: Part Time B
Job Number: 2748
Department: Public Works
Division: Streets
Opening Date: 06/24/2025
Closing Date: 7/8/2025 5:00 PM Arizona
Job Summary CITY OF KINGMAN PART-TIME ADMINISTRATIVE SECRETARY PUBLIC WORKS $16.29 - $19.54/HOURLY (HIRE IN RANGE; DOQ) POSITION IS FLSA NON-EXEMPT TYPICAL SCHEDULE - 19 HOURS/WEEK APPLICATION MUST BE SUBMITTED BY 7/8/25 5:00 PM OVERVIEW The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the "Nicest Places in Arizona" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page, and our Go Kingman tourism page for more information
GENERAL DESCRIPTION Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to a department head or other administrative office, and assisting in the administration of the standard operating policies and procedures of the department. Provides customer assistance, manages filing systems, handles phones, data entry and retrieval, recording/transcribing, collecting/balancing fees or related office support functions. Although this position may share many of the same types of duties as an Administrative Assistant, the Administrative Assistant level is distinguished by the performance of administrative support work that has greater variety, complexity, sensitivity, exposure, and autonomy.
SUPERVISION RECEIVED Works independently under the general supervision of the appropriate department head/supervisor.
SUPERVISION EXERCISED As assigned, may supervise temporary employees (i.e., DCE students, community service employees, volunteers).
Minimum Qualifications/Special Requirements EDUCATION AND EXPERIENCE - Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, word processing, electronic spreadsheets and databases, filing, accounting and bookkeeping, and
- Two (2) years of administrative, office support related experience.
- Any equivalent combination of education and progressively responsible experience which provides the knowledge, skills and abilities necessary to perform the work.
SPECIAL REQUIREMENTS - Valid Arizona Driver's License or ability to obtain within 6 months of hire.
- Ability to accurately read and write the English language.
- Ability to be bondable and may be required to become a notary public.
- Kingman Police Department - requires ability to successfully test at a typing speed of at least 40 words per minute and must be able to successfully complete an extensive background check.
Essential Functions Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. The Administrative Secretary is a general administrative, office support classification that is utilized by various departments throughout the City. The duties reflected below are generally stated to encompass the broad spectrum of the duties and responsibilities an Administrative Secretary could be assigned within a department. An incumbent to this classification will be assigned to specific assignment of duties, tasks and program responsibility within the hiring department.
- Prepares, processes and/or reviews a variety of specialized documents requiring judgment as to content, accuracy, and completeness, such as, correspondence, reports, memoranda, resolutions, notices, subpoenas, affidavits, warrants, summons, complaints, confidential correspondence, special event applications, liquor licenses and extension of premises applications, business licenses, alarm subscriber registrations, policy and procedure manuals, official City forms, budget documents, council documents, contract documents, contract and agreement amendments, building and construction permits, commercial and residential plans, City wide personnel and payroll documents, claims and claims payment.
- Answers calls; directs calls; takes messages; answers questions pertaining to departmental functions, programs, policies and procedures.
- Maintains calendars by setting up meetings, special events, determining locations and notifying applicable parties.
- Transcribes recorded reports, investigations, and interviews.
- May act as secretary to a Board or Commission. Takes minutes and/or transcribes minutes.
- Answers questions and resolves problems or discrepancies relating to departmental/office functions. Provides community resource information. Researches and maintains program records.
- Plans and coordinates events and activities to include: making travel arrangements; scheduling attendance at conferences, teleconferences and trainings; creating brochures, flyers, tickets and banners for functions; developing agendas and posting meeting notices.
- Compiles and organizes data for report generation such as status reports, expenditure reports, comparison reports, incident reports and monthly statistics. Develops and runs queries and reports.
- Tracks work orders, fixed assets, revenues, expenditures, and balances. Assists in purchasing supplies, equipment and uniforms to include calling for quotes and availability, verifying accuracy of orders, processing packing slips and verifying invoices.
- Assists in creating and maintaining a variety of specialized databases such as program utilization, logs, inventories, histories, and statistics.
- Assists in creating and maintaining file systems to include development, organization, maintenance, and purging of files and records.
- Reviews and proofreads a variety of information to ensure accuracy of information, consistency with administrative policy, format, spelling and grammatical correctness.
- Receives, stamps and distributes incoming mail, processes outgoing mail. Prepares bulk mailings.
- May collect payments for program fees/billing, record requests, registrations, permits and other related department fees and posting monies to appropriate accounts.
- Schedules appointments, and performs other administrative and clerical duties.
- Serves on City teams as assigned by attending meetings, performing assigned tasks, and working in cooperation with other City employees for a common goal.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
- Regular attendance is an essential function of this job to ensure continuity.
- May be required to work early mornings, evenings, holidays or weekends as needed.
- Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
PERIPHERAL DUTIES - Operates a vehicle to run errands for the department and travel to meetings, conferences, and/or trainings.
- May serve on a variety of employee committees.
- Performs related duties as required.
- Performs special assignments as requested.
KNOWLEDGE Standard office practices and procedures; Departmental policies and procedures; Applicable City, State and Federal policies, laws, and regulations. Record keeping practices and procedures; Customer service procedures and techniques; English spelling, grammar and punctuation; General bookkeeping practices and cash handling processes.
SKILLS Maintaining department records management; Taking and transcribing accurate minutes of meetings, investigations, reports and interviews; Proofreading materials; Establishing and maintaining effective working relationships with co-workers and the public; Operating listed tools and equipment; Troubleshooting problems; Maintaining and handling applicable equipment; Working in a team environment; Providing customer service; Utilizing a computer and relevant software applications; Demonstrate proficiency to prepare documents, spreadsheets, databases, presentations, email and timesheets; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
ABILITIES Ability to establish and maintain effective and accurate records and filing systems; Handle money appropriately and accurately; Effectively meet and interact with the public; Maintain effective and accurate accounting procedures; Gather and research data; Carry out assigned projects to their completion and perform multi-tasks with numerous interruptions; Communicate effectively verbally and in writing; Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar; Interpret rules, regulations, and policies and apply knowledge; Maintain confidentiality of information; Establish and maintain effective working relationships with employees, supervisors, vendors and the public. Adapt to changing work priorities; Perform basic mathematical calculations; Work independently and to complete daily activities according to work schedule; Participate in teamwork productively; Read manuals and specifications and apply knowledge; Use equipment and tools properly and safely.
Miscellaneous WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.
COMMITMENT TO SAFETY & WELLNESS It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness. All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
FIND YOUR REWARDING CAREER WITH US! Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development
The City of Kingman is a
2022, 2023, and 2024 Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.
At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones. We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.
Health - Excellent medical, dental and vision insurance
- Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
- Flexible spending (FSA) or health savings accounts (HSA)
- The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
- Employer-paid group basic life insurance coverage for employee and dependents on medical plan
- Supplemental group insurance and third-party options available
- Personify Health, our comprehensive well-being platform designed to push you towards good health in mind, body and spirit
- Participation incentives with up to $300 redeemable annually
- Work/Life support services through SupportLinc Employee Assistance Program (EAP)
- Six free counseling sessions annually.
- The Northwest Arizona Employee Benefit Trust ("NAEBT"), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at
Leave - , including a floating birthday holiday each year.
- 16-35 paid vacation days per year
- 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs.
- Shift fire personnel accrue leave at 1/3 more per pay period.
- 3.69 sick hours per pay period (approx. 9-12 sick days per year)
- Shift fire personnel accrue leave at 1/3 more per pay period.
- Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.
- Other leave types available, including bereavement, military training, and jury duty.
- Leave donation program
Financial - Tuition reimbursement up to $4,500 annually
- Shift differential pay (2nd & 3rd shift)
- Bonus Programs
- Skill-based, Certification & Bilingual Pay
- Clothing Allowance for Uniformed Personnel
Recognition & Appreciation - Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
- Mission, Vision, Values (MVV) Excellence Awards
- Safety Awards
- Biannual All-Employee BBQ Lunch
- Annual Employee Pool Party
Retirement - City matching to AZ State Retirement System & Long Term Disability (ASRS)
- Additional retirement solutions available through optional third-party on pre-tax basis, including 457-deferred compensation and Roth IRA.
City of Kingman, AZ
Job Tags
Hourly pay, Holiday work, Full time, Contract work, Temporary work, Part time, Seasonal work, Immediate start, Flexible hours, Shift work, Night shift, Weekend work, Afternoon shift, Early shift,