Job Description

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.)This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package.

Key Responsibilities:

• Oversee production of promotional items and print materials
• Manage the organizations online store and maintain inventory
• Organize and manage digital assets, files, photos, and marketing collateral
• Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking
• Serve as liaison with Accounts Payable; process and file vendor invoices
• Update records in response to returned direct mail
• Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics

Qualifications:

• Bachelors degree in communications, marketing, English, journalism, or related field preferred
• 35 years of experience in administrative support roles

Skills:

• Excellent written and verbal communication skills
• Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus
• Basic graphic design skills preferred
• Tech-savvy and quick to learn new software
• Experience with project management platforms (e.g., Asana) is a plus
• Exceptional organizational and time management abilities
• Strong interpersonal skills and a customer service mindset
• Dependable, diplomatic, and able to work both independently and as part of a team

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements

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